Paying Graduate Student Fellowships

How to Pay Graduate Student Fellowships

To Start:

  1. To pay a graduate student fellowship, the account must first have an active Banner Fund Code.
    1. Please refer to the following guide for information on how to complete this step: Banner Fund Code Request Guide
    2. More detailed information for Account Managers about establishing accounts to pay student fellowships can be found at https://grad.ucdavis.edu/account-managers.
  2. Once an account is ready to pay a fellowship, please follow the steps listed below to request fellowship payments for students.

To pay students in the GBSE program:

  1. Please send the below email template to BAEadvising@ucdavis.edu
  2. Begin Message Template:

Subj: Fellowship Payment Request – StudentLastName, StudentFirstName

Hello BAE/Advising,

Please enter the following fellowships for payment for the below student(s):

  1. Student 1 Name (copy and paste if requesting payment for multiple students):
    1. Quarter (copy and paste 1-2 below if paying multiple quarters for 1 student):
    2. Fellowship Type, Amount, and Account:
      1.  Stipend:
        1. Frequency (Monthly or One-time): 
        2. Amount (total amount to be paid):
        3. Chart of Account(s) or Fund Code(s):
      2. Fees:
        1. Amount (Full or Partial): $X.XX
        2. Chart of Account(s) or Fund Code(s):
      3. NRST:
        1. Amount (Full or Partial): $X.XX
        2. Chart of Account(s) or Fund Code(s):

To pay students outside of the GBSE program working with GBSE/BAE Faculty:

  1. For students not in the GBSE program please complete the appropriate form(s) below and submit directly to gspayments@ucdavis.edu for fellowships to be paid.
    1. For student financial support fellowships where there is no expectation of service or employment in exchange for the funds, use the GS 503-1 for Student Financial Support Fellowships.
    2. For tuition and fees for fellowships or traineeships that fall under the GSR union, use the GS 503-2 for Trainees and Fellows.
  2. If you need assistance completing these forms, please email GSpayments@ucdavis.edu for assistance.