How to Pay Graduate Student Fellowships
To Start:
- To pay a graduate student fellowship, the account must first have an active Banner Fund Code.
- Please refer to the following guide for information on how to complete this step: Banner Fund Code Request Guide
- More detailed information for Account Managers about establishing accounts to pay student fellowships can be found at https://grad.ucdavis.edu/account-managers.
- Once an account is ready to pay a fellowship, please follow the steps listed below to request fellowship payments for students.
To pay students in the GBSE program:
- Please send the below email template to BAEadvising@ucdavis.edu
- Begin Message Template:
Subj: Fellowship Payment Request – StudentLastName, StudentFirstName
Hello BAE/Advising,
Please enter the following fellowships for payment for the below student(s):
- Student 1 Name (copy and paste if requesting payment for multiple students):
- Quarter (copy and paste 1-2 below if paying multiple quarters for 1 student):
- Fellowship Type, Amount, and Account:
- Stipend:
- Frequency (Monthly or One-time):
- Amount (total amount to be paid):
- Chart of Account(s) or Fund Code(s):
- Fees:
- Amount (Full or Partial): $X.XX
- Chart of Account(s) or Fund Code(s):
- NRST:
- Amount (Full or Partial): $X.XX
- Chart of Account(s) or Fund Code(s):
- Stipend:
To pay students outside of the GBSE program working with GBSE/BAE Faculty:
- For students not in the GBSE program please complete the appropriate form(s) below and submit directly to gspayments@ucdavis.edu for fellowships to be paid.
- For student financial support fellowships where there is no expectation of service or employment in exchange for the funds, use the GS 503-1 for Student Financial Support Fellowships.
- For tuition and fees for fellowships or traineeships that fall under the GSR union, use the GS 503-2 for Trainees and Fellows.
- If you need assistance completing these forms, please email GSpayments@ucdavis.edu for assistance.